Job Description

PMO Coordinator

Job Title

PMO Coordinator

Job Location

London

Description

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Travers Smith

An award-winning city law firm. We build lasting relationships with public and private sector clients. It is Travers Smith's purpose to provide the very highest quality of service to our clients whilst enabling our people to achieve professional fulfilment in a supportive, inclusive, and enjoyable working environment.

The Role

Working alongside a small number of team colleagues and a diverse set of stakeholders, the Project Management Office Co-ordinator ('PMO') will be working on the firm's office relocation programme.

Key Responsibilities and deliverables

• Manage document control, assisting with the mapping of iManage and setting up a project structure to capture all relevant e-mails, attachments and presentations to enable multiple users to access current information.
• Co-ordinating the key PMO activities, including reporting, planning, risk and issue management and quality log maintenance
• Delivering governance arrangements through the provision of accurate and timely reporting.
• Maintenance of project timelines and resource plans at the appropriate level of detail.
• Supporting maintenance of a risk register
• Helping to track progress against plan and issues to the project team, sponsors, and stakeholders.
• Assisting with the comms plan and liaising with the internal comms team to co-ordinate updates on the internal intranet pages as well as firmwide communications
• Liaising with internal and external suppliers / stakeholders and follow up with key stakeholders to ensure they are keeping to time and delivering as set out in the project plans.
• Collation of project reporting - ownership of distribution
• Preparing agendas for key project meetings, taking meeting minutes and following up on agreed action points.
• Supporting change management and the business change team as and when required.

Key Requirements

• Full lifecycle experience of working in a PMO role as either an experienced Analyst or Co-ordinator.
• Proven experience of maintaining working relationship at all levels of seniority from executive to project team member and supplier representatives.
• Educated to degree level or equivalent academic credit.
• Relevant practitioner-level project management professional accreditation e.g. P3O / PRINCE2 / Managing Successful Programmes (MSP), PMI PMP, APMP;
• Has worked in one or more of the following sectors:
• Professional Services.
• Human Resources.
• Marketing and Business Development.
• Good knowledge of MS Excel & Project backed with good working knowledge of MS Word, PowerPoint & Visio.
• Has worked on an office relocation or refreshment style projects
• Has developed & maintained programme & project-level controls:
• Resource plans.
• Budgets and financial forecasts.
• RAID Logs.
• Quality Standards and Plans.
• Change Requests and Logs.
• Status reports, gate and quality reviews.
• Document management and QA.

Personal Specification - Knowledge, Skills and Experience

• Clear and concise written and oral communication skills.
• The ability to build working relationships with a range of people at all levels.
• Good presentation skills
• Proactive approach with a 'can-do' attitude.
• Identifies and communicates opportunities to improve the way that work is done.
• Excellent organisational and time management skills with the ability to manage tasks efficiently.
• Works successfully as part of a team, sharing knowledge, collaborating with, and supporting colleagues.
• Excellent customer service skills with a helpful and responsive approach.
• Flexible in approach and adaptable to change.
• Resilient and calm under pressure.
• Motivated, results and delivery focused with a commitment to quality of work and attention to detail.
• Takes ownership of tasks and gets things done.
• Actively looks for personal learning and development opportunities.
• Demonstrates sound judgement.
• A commitment to the highest level of integrity.
• Focuses on analysis of issues and finding the right solutions.
• An understanding of working across cultural boundaries.

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