Job Description

Billing and Revenue Controller

Job Title

Billing and Revenue Controller

Job Location

London

Description

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Support and Adjustments for candidates : At Travers Smith, we are committed to ensuring that people who are disabled or have a long-term condition are empowered in their identity, valued equally, and listened to. If we can adjust the recruitment process to make it more accessible, please let us know. For further information please visit our website : Recruitment - Support and adjustments for candidates | Travers Smith

Travers Smith

An award-winning city law firm. We build lasting relationships with public and private sector clients. It is Travers Smith's purpose to provide the very highest quality of service to our clients whilst enabling our people to achieve professional fulfilment in a supportive, inclusive and enjoyable working environment.

Department

The Central Finance Department is a busy team currently undergoing a number of exciting changes, including the implementation of a new Practice Management Solution, Aderant. The longer-term vision of the department is to not only continue to provide exceptional service levels but also to develop and enhance systems to ensure these services are delivered efficiently.

The Role

The Billing and Revenue Controller takes a pro-active approach to assisting partners, fee earners and PAs and provides overall billing support including; distributing reports, generating draft bills, producing final bills and creating supporting schedules. The role holder will be the main point of contact for one or more practice areas within the firm. The role holder will maintain and develop customer relationships through excellent communication. The role holder will be a hands-on individual with a pro-active approach to service delivery, who is flexible with the ability to think laterally and solve problems.

This is a busy and demanding role and a high standard of performance and accuracy is expected. The role holder will have experience of working in a busy accounts department. The role holder will be conscientious, highly organised with the ability to meet deadlines and a proactive individual who is extremely competent using legal accounting software packages. This role reports into the Revenue Control Manager.

Key Responsibilities

• Deal with all aspects of the processing of bills/e-bills and collecting in payments.
• Assist partners, fee earners and their PAs to provide overall billing support including distributing reports, generating draft bills, producing final bills and creating supporting schedules as required.
• Ensure all bills issued include all required information and have been authorised in accordance with the firm's guidelines, VAT and Solicitors Accounts Rules requirements.
• Take ownership of the WIP and disbursement balances for their designated practice area(s) to ensure this is effectively managed and billed on a timely basis.
• Meet partners regularly to ensure monthly billing targets are met.
• Prepare, process and upload electronic invoices to clients via various e-billing systems, understanding the specific requirements of each.
• Create and format time reports in excel to accompany bills, for the clients that require them.
• Investigate any billing queries raised and report back to the relevant individual, offering suggestions/solutions where necessary.
• Create and maintaining billing rate tables.
• Process WIP transfers, write offs, adjustments and narrative amendments.
• Train new team members on billing processes, as required.

Key Stakeholders

• Revenue Control Manager.
• Chief Finance Officer, Accounts Manager, Senior Analyst, Partners, Fee Earners, PA's.
• Wider Accounts team and wider Business Services departments.

Personal Specification - Knowledge, Skills & Experience

Experience & Knowledge

• Previous experience in a billing's role in a professional services environment (preferably Law Firm).
• Experience of working in a fast-paced corporate environment.

Skills

• Knowledge of Microsoft Word, Outlook, Excel, e-billing systems (e.g. Serengeti, TyMetix, CSC, CounselLink).

Personal Attributes

• Efficient organization skills, with a very high degree of accuracy and an ability to prioritize an often conflicting workload.
• Able to work calmly and efficient under pressure.
• First-rate inter-personal and communication skills.
• Able to develop good working relationships.
• Demonstrate flexibility and dependability, as well as the ability to use initiative.
• Able to quickly build confidence, respect and trust with others.
• Have a positive approach to daily tasks and have a solutions focused working method.
• Working proactively as part of a team to ensure time is used effectively using all available firm wide resources to meet pressured deadlines.

Apply

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